Upgrading Printing Equipment: Why It’s Important and Signs You Need to Do It

Upgrading printing equipment is an investment that, while essential, often gets swept under the table until it’s absolutely necessary. However, the longer you wait to upgrade outdated printing equipment, the more it can affect your bottom line. By updating your equipment, your business can run efficiently, cutting unnecessary maintenance costs and avoiding downtime.

Still trying to decide if you need to upgrade your printing equipment? Continue reading to discover more about enhancing your printing machinery, including:

Why upgrading your printing equipment is essential
The benefits of upgrading your printing equipment
Signs you should upgrade your printing equipment
How Connected Office Technologies can upgrade your printing equipment

Side view of person using an office printer

Why Upgrading Your Printing Equipment Is Crucial

Even with regular maintenance, printing equipment eventually needs to be upgraded. Upgrading your equipment is essential if you want to remain relevant in an ever-evolving technology landscape. Plus, outdated printing equipment can wreak havoc on your business.

For instance, the number of repairs is likely to increase as old machinery experiences breakdowns, dramatically raising the cost of maintenance and negatively impacting productivity. Printer maintenance costs are inflated even more when considering the number of printing devices required to keep up with regular workflow, as outdated equipment runs slower and cannot keep up with modern technology. Even with multiple machines racing to accomplish tasks, the results simply aren’t as sharp and clean as upgraded equipment can achieve.

Upgrading your printing equipment allows small businesses and home offices to maintain a competitive edge, reduce costs, and remain efficient. Without adapting, companies that continue using old printing equipment will surely fall behind.

The Advantages of Upgrading Your Printing Equipment

While upgrading your printing equipment is an investment, the cost is well worth the benefits. Here are some common advantages of upgrading printing equipment with modern technology.

Improved Productivity and Efficiency

Upgrading your office printers allows for faster printing speeds and improved print quality. The more you use your printer, the more it slows down due to wear and tear. The same can be said for the clarity of printed text and graphics, as degrading parts can lead to blurred or faint results. However, new equipment can make documents appear crisp and easily legible while producing many copies in short periods.

Cost Savings

Old printing equipment can tear into your profits with continuous maintenance, unexpected downtime, and wasted resources due to frequent errors. Investing in new equipment reduces the repairs needed to maintain your printing devices and minimizes breakdowns, saving you money. Efficient machinery that can produce copies and print at an accelerated rate also means you don’t need to house as many units, allowing further cost reductions.

Access to Modern Tech

Outdated technology means you can’t access as many features as modern devices. Instead of cut-and-dry printing, upgraded equipment grants valuable perks such as Bluetooth, Wi-Fi, touchscreens, automatic duplex printing, and detailed error analysis that makes resolving problems quick and straightforward.

Also, upgrading to modern equipment such as multifunction printers combines the processes of several devices into a single machine—including commercial printers, copiers, scanners, and more—allowing for efficient multitasking.

Outdated printing equipment experiences frequent breakdowns that cost businesses money over time. Avoid unnecessary issues and increase savings today with managed print services.

Managed Print Services

Signs You Should Upgrade Your Printing Equipment

There are a few warning signs your printing equipment needs an upgrade. These include:

Poor Print Quality: Once you notice a reduction in the quality of your printing, an upgrade is in order. Poor printing can result in text and images that are smudged, blurry, or faded, have unexplained marks, or are uneven in color. A replacement is likely required if you’ve attempted to resolve the issue to no avail.
Old Technology: Old printing equipment is slow, clunky, and incompatible with current technology. If you want all the bells and whistles of modern equipment, such as Wi-Fi connectivity, cloud-based printing, automatic duplex printing, multifunction printers, and Bluetooth, an upgrade is necessary.
Regular Paper Jams: A printer that has been inspected and continues to experience paper jams likely needs to be replaced. Frequent paper jams take time away from tasks by needing to be fixed and impacting the quality of prints. Upgrading to a printer that runs smoothly is the best way to alleviate jamming problems.
Unusual Sounds: Printing equipment can begin making unusual noises as the internal mechanism breaks down over time. Consistent noises could indicate that your printer is about to quit on you and should be upgraded.
Slow Printing Speeds: Slow printing speeds can delay tasks and cause frustration for busy employees. An upgrade for your printing equipment is required to increase efficiency.
Constant Maintenance: While maintenance cannot be removed altogether, constant repairs can be costly and prevent work from being accomplished. The most cost-effective printing solution is to upgrade to an entirely new unit.

If you encounter any warning signs with your printing equipment, it may be time to consider an upgrade—and who better to provide one than Connected Office Technologies?

Upgrade Your Printing Equipment at Connected Office Technologies

Looking for efficient and affordable printing equipment that improves workflow and prevents downtime? Connected Office Technologies has you covered. As an established printing equipment supplier since 2015, we’ve provided small and large businesses with high-quality corporate printing services and equipment. Our goal with every client is to listen to their business needs and provide the necessary machinery to thrive, including laser printers, office copiers, scanners, interactive displays, toner, and more.

If there’s an issue, you can trust our trained technicians to fix any problems promptly without disrupting workflow. We also offer remote machine monitoring 24/7 to respond to emerging problems quickly.

Think it’s time for an upgrade? Contact Connected Office Technologies today to improve your printing equipment and workflow.